Heartland-LeMay Chapter
2007 Board of Directors Meeting Minutes
20 Jan 2007

Present for the meeting:
President Thomas A. "TAD" Draper (Class of 68),
Vice President David Webster (Class of 80),
Treasurer Lt Col David A. "Sting" Schlichting (Class of 88)
Secretary Major Francis Doiron (Class of 91),
Admission Liaison Office Liaison Officer Ed Yong (Class of 86)

Location:
For our first meeting of 2007, we met at 0730 for breakfast at Vidlaks Restaurant.

Agenda: Open

- Meeting called to Order at 0804

Old Business:  None

New Business:

- Contact Information:  In many cases we have just an email address without any additional contact information for members of our chapter
 

            -- Action Item for Tad:  Need to get everyone’s real name, address, and class year for our contact list. 

- Increasing Membership:  We would like to increase the number of junior officer members in our chapter.  Discussion centered on setting up a meeting with the 55th Wing Vice Commander to talk to him about senior leader support, which is critical to getting junior officers involved, and getting the word out to the wing.  We would like to get feedback from younger graduates so that we can better tailor our programs to their interests.

   -- Action Item for Tad:  Set up meeting with 55th Wing CV to discuss these issues. 

- Monthly luncheons:  We discussed the monthly Tuesday luncheons and if there was a better time, place or way of meeting to get more participation.  General consensus was that lunches worked well and we would have conflicts on most any day of the week.  We decided to keep it on the fourth Tues of every month for now, the first one set for 27 Feb and an announcement will be sent out as to the location.

- Sports Socials:  We discussed the interest and value of organizing these informal get-togethers to watch AFA sports when they are available on TV.  We normally have a good turnout for these, so we will continue to look for these opportunities to get together.  Go Falcons!

- Operation Air Force:  We discussed getting an early start on the planning for this summer’s three sessions.  Tad mentioned that we could infer the dates from the Academy’s calendar and select the dates that work best.  This will help us coordinate with the wing’s action officer and get special events set up.  One such idea was seeing if we could sponsor a trip for the cadets to the college world series.   The board will continue to track this item.

- Mahoney Park Trip:  Dave will report back to the board on possibly having an off season get-together at Mahoney State Park

-- Action Item for Dave:  Provide recommendation to the board on doing a Mahoney trip.

- Lincoln Area Grads:  We would like to have a sit down meeting with Maj Gen Roger Lemke (Class of 69), Adjutant General of the Nebraska Guard.  We will look for a target of opportunity when he is visiting the Bellevue/Offutt area.  Discussion topics would include an update on guard/reserve issues and what we could do to assist graduates living in the Lincoln area.

            -- Action Item for Tad:  Contact Maj Gen Lemke

- Souvenirs:  The Academy Liaison’s Office has a lot of promotion items and souvenirs.  We would like to see it we can get some of these so that we can distribute them as appropriate to increase the visibility of the Academy

            -- Action Item for Ed:  Check into getting promotional items.

 

Next Meeting Time/Location:  TBD

Heartland-LeMay Chapter

Association of Graduates Alumni

Board of Directors Meeting

7 Feb 2007

 Present for the meeting: 

President Thomas A. "TAD" Draper (Class of 68),
      Vice President David Webster (Class of 80),
      Treasurer Lt Col David A. "Sting" Schlichting (Class of 88),
      Secretary Major Francis Doiron (Class of 91),
      Member at large: Col Ed Hunt

Location:  STRATCOM Cafeteria

Agenda: Discuss corporate sponsorship
               - Meeting called to Order at 1130

Old Business:  None

New Business:

- Reviewed financial status of the chapter.  Savings balance of $49.39 and checking balance of $325.25

- Corporate Sponsorship:  Lt Col Schlichting reported he did not find any documentation reflecting that tax-exempt status had been filed for the chapter.  It appears that our annual reviews are below the amount that needs to be reported to the IRS.  We also did not find any documentation filed reflecting that we were an on-base non-charitable organization; this was expected since we primarily meet off base.  It does appear that as long as any funding is given to the chapter and not to individuals, and the chapter provides a service to all (i.e. baseball tickets), there should not be a conflict of interest.  After discussing the pro/cons of corporate sponsorship and understanding our tax-exempt status, the board approved conducting further research to see what type of funding a company would provide and what they would expect in return from the chapter.  We will evaluate the results of this research at the next meeting.

            -- Action Item for Ed Yong:  Talk with the leadership of his company to get the specifics on what the company is offering (dollar amount) and what they would like in return

- Action Item for Col Hunt:  Will review what the threshold is for fundraising that requires filing for tax-exempt status.
 

Next Meeting Time/Location:  TBD

Meeting adjourned: 1212
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Heartland-LeMay Chapter
Association of Graduates Alumni
Board of Directors Meeting
14 Jul 2007

 Present for the meeting: 

     President Thomas A. "TAD" Draper (Class of 68),
     Vice President David Webster (Class of 80),
     Secretary/Treasurer Major Francis Doiron (Class of 91),
     Admission Liaison Officer's Liaison Officer:   Ed Yong (Class of 86)

 Location: The Farmhouse Restaurant

Agenda: Quarterly BOD - Discuss OPS AF and Sponsorship

- Meeting called to Order at 0818

Old Business: 

- At a prior ad hoc meeting the BOD said good-bye to Treasurer Lt Col David A. "Sting" Schlichting (Class of 88).  He will be replaced until the next elections by Francis Doiron.

- Corporate sponsorship is on hold, will look into this again given discussion in new business about sponsoring a high school award

 New Business:

- Reviewed financial status of the chapter.  Savings balance of $5.17 and checking balance of $401.25.  $54.18 will be paid out to support the OPS Air Force cook out for the cadets.

- High School Award Sponsorship: 

  -- Received proposal by Ed Yong

  -- Francis reported that plaques could cost any where from $50-200 depending on the complexity.  Given the desire to have a plaque that could hold up to 30 names and represents the Academy (shape or engraved picture), expected cost would be $150.

  -- Limited funding of our alumni association drives that we could only sponsor 1-2 schools in the beginning. Discussed that an optimum amount would by 6 schools

  -- Need to establish a set of criteria and process for giving the award.  This would allow us to approach a school to discuss our intentions. 

            -- Action Item:  Open. Ed and Tad will continue to work.

- Corporate Sponsorship

  -- Given that we would like to pursue the High School Award, we discussed finding corporate sponsors for our chapter again. 

  -- We were reminded of the legal finding that the corporation can sponsor the chapter at large, and this will not present a conflict of interest

            -- Action Item for Tad:  Will re-engage with potential sponsors

- Francis may a proposal to raise the annual dues this year to $10.  Seconded by all.  Dues will now be set at $10.00.

- Next OPS Air Force cookout is to be held at Dave Webster’s house. (Follow up)  Great house and a great place to entertain the cadets.  Had about 18 cadets (including 2 ROTC) on a very hot day, but good time had by all.

 Next Meeting Time/Location:  TBD

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Heartland-LeMay Chapter

Association of Graduates Alumni

Board of Directors Meeting

13 Oct 2007

Present for the meeting: 

     President Thomas A. "TAD" Draper (Class of 68),
     Vice President David Webster (Class of 80),
     Secretary/Treasurer Major Francis Doiron (Class of 91),
     Admission Liaison Officer's Liaison Officer:   Ed Yong (Class of 86)

 Location: Denny’s on 84th Street

Agenda: Quarterly BOD - Discuss Sponsorship, MG Lempke Retirement, Annual Meeting and upcoming elections

 Old Business:  N/A

 New Business:

- Reviewed financial status of the chapter.  Savings balance of $5.18 and checking balance of $347.07 with an additional $130 that needs to be deposited.

  -- Ed Yong presented a gift contribution to the chapter.

- Dues for FY08 are now being collected.

  -- Dues have been raised to $10. 

  -- Dues paid to date included: TAD, Dave Webster, Ed Yong, Francis Doiron, Mr Donovan, and Mr Luchtel.   

- High School Award Sponsorship: 

  -- Moving forward, TAD will present the letter to the Papillion High School Principal this week to see how it is received.

  -- Letter and nomination form complete, just need to finalize the plaque design

  -- Westside High School was mentioned as another school that would be interested.  We will pursue the program with Papillion first though.

- Elections will be held at the annual Membership meeting.  This year the position of President and Treasurer are open for nominations.

 Next Meeting Time/Location: 

- 3 Nov/1030.  Lincoln East High School for Maj Gen Lempke’s retirement ceremony.

- 9 Nov/2000.  We will meet at Indigo Joe’s for dinner at 1900 and conduct the annual Membership Meeting at 2000.

 Meeting adjourned: 0815

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Heartland-LeMay Chapter

Association of Graduates Alumni

Annual Members Meeting

9 Nov 2007

 Present for the meeting: 

President Thomas A. "TAD" Draper (Class of 68),
     Vice President David Webster (Class of 80),
     Secretary/Treasurer Major Francis Doiron (Class of 91),
     Admission Liaison Officer's Liaison Officer:   Ed Yong (Class of 86)

 Location: Indigo Joes Sports Bar on Dodge Street

Agenda: Annual Members Meeting and Elections

Meeting Called to Order: 2025

Old Business:  N/A

 New Business:

- President’s Report: 

-- We hosted three Ops Air Force sessions this summer with over 40 cadets in attendance.  Two were held at the base lake and the last one was at Dave Webster’s house.  Two individuals who were interested in becoming cadets also attended these events.  The cost for each social is approximately $100.00 for a total of $300.00.  The actual cost to the chapter is only $100.00 for the meat, since TAD foots the rest of the bill.  This is our main expense each year.

-- Leader of Character Award.  This is an award proposed by Ed Yong, which we are developing this year to give to a deserving high school junior.  The concept is similar to what the Army Alumni have been doing.  The plan is to recognize the student in their junior year, so that the award and the person stay with the school for the following senior year.  We have targeted Papillion-La Vista high school for our pilot program and have contacted the principal.  We hope to support recruitment for the Academy as well bolster the interest of students in the Academy. 

-- We have an improved email list for all the members.  Just contact TAD if you would like to get a copy.

-- There has been an interest in getting a corporate sponsor for the chapter.  For a small fee we would provide a venue for them to advertise by sponsoring us (i.e. Logo on our web page).  We have already checked into the legal question of a conflict of interest if a DoD contractor contributing to us.  As long as the sponsorship is done to the chapter as a whole, then there is conflict of interest.  This is still being worked.

 - Treasurer’s Report:

- Reviewed financial status of the chapter.  Savings balance of $315.198 and checking balance of $207.07.   We placed more money into savings to earn more interest.  2008 dues are now being collected, and they have been raised to $10.00 to try to help us establish the awards program.

- Elections:  Two year terms for President and Treasurer are being considered this year.

            -- One nomination for President:  TAD Draper

-- One nomination for Treasurer:  Francis Doiron 

-- Final vote total will be completed once we review the email votes; however, it looks like both TAD and Francis will be elected to their respective positions.

 Next Meeting Time/Location: 

- 24 Jan 08/1130.  Monthly luncheon.  Place to be announced.

 Meeting adjourned: 2042